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Natalie AlbertsonNatalie Albertson
Kenan-Flagler School of Business
Kathy AndersonKathy Anderson
Gillings School of Global Public Health
University SealManali Bettendorf
Finance and Operations
University SealJennifer Bowman
University Development
Linc ButlerLinc Butler
Office of Human Resources
University SealDavid Churchill
University Development
University SealTammy Cox
School of Education
Ashante DialloAshante Diallo
College of Arts and Sciences
Andy HessickAndy Hessick
School of Law
Loretta HesterLoretta Hester
Internal Audit
Rebecca HowellRebecca Howell
Employee Forum
Derek KempDerek Kemp
Institutional Integrity and Risk Management – Campus Safety
University SealKristen Lewis
Office of University Counsel
Lisa MillerLisa Miller
School of Nursing
Sarah NaylorSarah Naylor
School of Social Work
Katie NolanKatie Nolan
Equal Opportunity and Compliance
Darin PaduaDarin Padua
Office of the Provost
University SealCarly Perin
Finance and Operations
Mark RichardsonMark Richardson
Hussman School of Journalism and Media
University SealTyler Ritter
Digital and Lifelong Learning
Tim SaboTim Sabo
Office of University Communications
Christy SamfordChristy Samford
Office of the University Registrar
Jonathan SaulsJonathan Sauls
Student Affairs
Stephanie SchmittStephanie Schmitt
The Graduate School
University SealTim Shearer
University Libraries
Nathan SimmsNathan Simms
Eshelman School of Pharmacy
Michael SmithMichael Smith
Summer School
Kim StahlKim Stahl
Information Technology Services and Chief Information Officer
Annetta StreaterAnnetta Streater
Adams School of Dentistry
Susan SylvesterSusan Sylvester
School of Information and Library Science
University SealJosephine Tetteh
School of Medicine
Tabatha TurnerTabatha Turner
Scholarships and Student Aid
Aimee WallAimee Wall
School of Government
2022 Policy Review Committee Deadlines
Exec Summary Due to
Policy Office by 5:00 p.m.
Policy Updated in Policy Repository and
Ready for PRC Review by 5:00 p.m.
PRC Review
and Comment Window opens
PRC Meeting Policy Enacted
January 11 January 12 January 13 January 20 January 21
February 8 February 9 February 10 February 17 February 18
March 8 March 9 March 10 March 17 March 18
April 5 April 6 April 7 April 14 April 15
May 17 May 18 May 19 May 26 May 27
June 14 June 15 June 16 June 23 June 24
July 12 July 13 July 14 July 21 July 22
August 16 August 17 August 18 August 25 August 26
September 6 September 7 September 8 September 15 September 16
October 4 October 5 October 6 October 13 October 14
November 1 November 2 November 3 November 10 November 11
December 6 December 7 December 8 December 15 December 16
Meeting Materials
Meeting Dates Materials
August 25, 2022 Agenda
July 21, 2022 Agenda
June 23, 2022 Agenda
May 26, 2022 Agenda
April 14, 2022 Agenda
February 17, 2022 Agenda
January 20, 2022 Agenda
December 16, 2021 Agenda
November 11, 2021 Agenda
October 14, 2021 Agenda
September 16, 2021 Agenda
August 19, 2021 Agenda
July 15, 2021 Agenda
June 17, 2021 Agenda
May 13, 2021 No formal agenda – Training on new policy management system
April 15, 2021 No formal agenda – discussion of policy management system transition
March 18, 2021 Agenda
February 18, 2021 Agenda
January 21, 2021 Agenda
December 10, 2020 Agenda
November 12, 2020 Agenda
October 15, 2020 Agenda
September 17, 2020 Agenda
July 16, 2020 Agenda
May 28, 2020 Agenda
April 23, 2020 Agenda
March 19, 2020 Agenda
January 23, 2020 Agenda
December 19, 2019 Agenda
September 19, 2019 Agenda
May 23, 2019 Agenda and Minutes
February 28, 2019 Agenda and Minutes
November 29, 2018 Agenda and Minutes
October 25, 2018 Agenda and Minutes
September 27, 2018 Agenda and Minutes
August 30, 2018 Agenda and Minutes
July 26, 2018 Agenda and Minutes
June 28, 2018 Agenda and Minutes
May 31, 2018 Agenda
April 26, 2018 Meeting Cancelled
March 29, 2018 Agenda
February 22, 2018 Agenda and Minutes
January 25, 2018 Agenda and Minutes
November 30, 2017 Agenda
October 26, 2017 Agenda
September 28, 2017 Agenda
August 31, 2017 Agenda
July 27, 2017 Agenda
June 29, 2017 Agenda
April 27, 2017 Agenda
March 30, 2017 Agenda
February 23, 2017 Agenda and Slides
January 26, 2017 (Kick-Off Meeting) Agenda
In January 2019, the University Policy Office began publishing monthly policy change logs. These logs catalog major and minor edits to policy documents (policies, standards, and procedures) stored in the University Policy Repository.

Policy Action
Month Logs
August 2022 Major Edits and Minor Edits
July 2022 Major Edits and Minor Edits
June 2022 Major Edits and Minor Edits
May 2022 Major Edits and Minor Edits
April 2022 Minor Edits
March 2022 Major Edits and Minor Edits
February 2022 Major Edits and Minor Edits
January 2022 Major Edits and Minor Edits
December 2021 Minor Edits
November 2021 Major Edits and Minor Edits
October 2021 Major Edits and Minor Edits
September 2021 Major Edits and Minor Edits
August 2021 Major Edits and Minor Edits
July 2021 Major Edits and Minor Edits
February 2021 Major Edits and Minor Edits
January 2021 Major Edits and Minor Edits
December 2020 Major Edits and Minor Edits
April 2020 Minor Edits
March 2020 Major Edits and Minor Edits
February 2020 Minor Edits
January 2020 Major Edits and Minor Edits
December 2019 Major Edits and Minor Edits
November 2019 Minor Edits
October 2019 Major Edits and Minor Edits
September 2019 Major Edits and Minor Edits
August 2019 Major Edits and Minor Edits
July 2019 Major Edits and Minor Edits
June 2019 Major Edits and Minor Edits
May 2019 Major Edits and Minor Edits
April 2019 Major Edits and Minor Edits
March 2019 Major Edits and Minor Edits
February 2019 Minor Edits
January 2019 Major Edits and Minor Edits

University Policy Review Committee

Charter

Mission

The University Policy Review Committee (PRC) ensures coordination between Units and brings expert review and feedback to policy documents to ensure their effectiveness and quality. The PRC serves two primary functions in supporting effective policy development and communication:

  • Providing feedback to Issuing Officers on policy documents’ consistency, quality, and appropriateness of content and scope.
  • Communicating, through a variety of channels, policy updates to stakeholders across campus.

The PRC does not have authority to approve or refuse approval of policy documents and does not make official findings or recommendations concerning University policy-making.

Establishment and Governance

The University PRC was established in 2017 by the University Policy Officer.

Chair – The Associate Director for Ethics and Policy serves as the Chair of the PRC. The Chair has the following responsibilities:

  • Scheduling monthly meetings
  • Preparing and sending monthly agendas to members one week prior to the meeting
  • Inviting guests and coordinating logistics
  • Facilitating group discussions
  • Providing follow-up feedback to presenters and/or Policy Liaisons, when appropriate

Membership

The PRC consists of approximately 35 individuals total, with representation from each administrative Unit and each School (all units with a Vice Chancellor, Dean, or direct report to the Provost) who serve as Policy Liaisons.

The leadership of the following administrative Units and Schools appoints Policy Liaisons:

  • Adams School of Dentistry
  • Athletics Department
  • College of Arts and Sciences
  • Employee Forum*
  • Eshelman School of Pharmacy
  • Faculty Council*
  • Finance and Operations
  • Friday Center
  • Gillings School of Global Public Health
  • Human Resources and Equal Opportunity and Compliance
  • Hussman School of Journalism and Media
  • Information Technology Services
  • Kenan-Flagler Business School
  • Office of Internal Audit
  • Office of Scholarships & Student Aid
  • Office of Undergraduate Admissions
  • Office of University Counsel
  • Office of the Provost
  • Office of the Registrar
  • School of Education
  • School of Government
  • School of Information and Library Science
  • School of Law
  • School of Medicine
  • School of Nursing
  • School of Social Work
  • Student Affairs
  • Student Government*
  • Summer School
  • The Graduate School
  • University Communications
  • University Development
  • University Libraries
  • Vice Chancellor for Research

*These entities are not required, but may choose, to appoint Policy Liaisons to the PRC

Member Roles and Responsibilities

Policy Liaisons have the following responsibilities as members of the PRC:

  1. Participate in the drafting of Policies, Standards, and Procedures put forth by their Unit
  2. Communicate new/changed Policies, Standards, and Procedures affecting their Unit to the Unit more broadly
  3. Read all Executive Summaries provided by the PRC Chair prior to each PRC meeting
  4. Attend all PRC meetings, unless obligated to miss a meeting due to an unavoidable scheduling conflict and provide constructive feedback to presenters during the meeting or during the review period preceding the monthly meeting
  5. Submit all proposed new University Policies created by their Unit to the Ethics and Policy Office
  6. Submit all current University Policies created by their Unit with proposed Material Substantive Revisions to the Office of Ethics and Policy

The Policy Liaison is responsible for coordinating with the Office of Ethics and Policy regarding management of University Policies, Standards, and Procedures administered by the Policy Liaison’s Unit, including timing of changes, ensuring adequate review, incorporation of feedback, and maintenance of documents.

Designation of Alternate Liaisons

Policy Liaisons may designate one individual in their school or unit to serve as their Alternate and to represent them at PRC meetings when the Liaison is unable to attend. Liaisons should designate their Alternates, in writing, to the Chair of the PRC. The Chair will maintain a list of Liaisons and Alternates.

Meeting Frequency and Purpose

The PRC meets monthly either virtually or in-person. The format of the meeting is at the discretion of the Chair. The purpose of monthly PRC meetings is to engage in regular constructive conversation and collaboration regarding policy document revisions, the University’s electronic policy management system, and other focused topics related to proactive University policymaking.

Documentation of Meetings

The Office of Ethics and Policy will post meeting agendas and summaries, if possible, on its website.

Effective Date: 3/18/2021

Revised Date: 3/18/2021