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University Policy Review Committee

Charter

Mission

The University Policy Review Committee (PRC) ensures coordination between Units and brings expert review and feedback to policy documents to ensure their effectiveness and quality. The PRC serves two primary functions in supporting effective policy development and communication:

  • Providing feedback to Issuing Officers on policy documents’ consistency, quality, and appropriateness of content and scope.
  • Communicating, through a variety of channels, policy updates to stakeholders across campus.

The PRC does not have authority to approve or refuse approval of policy documents and does not make official findings or recommendations concerning University policy-making.

Establishment and Governance

The University PRC was established in 2017 by the University Policy Officer.

Chair – The Associate Director for Ethics and Policy serves as the Chair of the PRC. The Chair has the following responsibilities:

  • Scheduling monthly meetings
  • Preparing and sending monthly agendas to members one week prior to the meeting
  • Inviting guests and coordinating logistics
  • Facilitating group discussions
  • Providing follow-up feedback to presenters and/or Policy Liaisons, when appropriate
Membership

The PRC consists of approximately 35 individuals total, with representation from each administrative Unit and each School (all units with a Vice Chancellor, Dean, or direct report to the Provost) who serve as Policy Liaisons.

The leadership of the following administrative Units and Schools appoints Policy Liaisons:

  • Adams School of Dentistry
  • Athletics Department
  • College of Arts and Sciences
  • Employee Forum*
  • Eshelman School of Pharmacy
  • Faculty Council*
  • Finance and Operations
  • Friday Center
  • Gillings School of Global Public Health
  • Human Resources and Equal Opportunity and Compliance
  • Hussman School of Journalism and Media
  • Information Technology Services
  • Kenan-Flagler Business School
  • Office of Internal Audit
  • Office of Scholarships & Student Aid
  • Office of Undergraduate Admissions
  • Office of University Counsel
  • Office of the Provost
  • Office of the Registrar
  • School of Education
  • School of Government
  • School of Information and Library Science
  • School of Law
  • School of Medicine
  • School of Nursing
  • School of Social Work
  • Student Affairs
  • Student Government*
  • Summer School
  • The Graduate School
  • University Communications
  • University Development
  • University Libraries
  • Vice Chancellor for Research

*These entities are not required, but may choose, to appoint Policy Liaisons to the PRC

Member Roles and Responsibilities

Policy Liaisons have the following responsibilities as members of the PRC:

  1. Participate in the drafting of Policies, Standards, and Procedures put forth by their Unit
  2. Communicate new/changed Policies, Standards, and Procedures affecting their Unit to the Unit more broadly
  3. Read all Executive Summaries provided by the PRC Chair prior to each PRC meeting
  4. Attend all PRC meetings, unless obligated to miss a meeting due to an unavoidable scheduling conflict and provide constructive feedback to presenters during the meeting or during the review period preceding the monthly meeting
  5. Submit all proposed new University Policies created by their Unit to the Ethics and Policy Office
  6. Submit all current University Policies created by their Unit with proposed Material Substantive Revisions to the Office of Ethics and Policy

The Policy Liaison is responsible for coordinating with the Office of Ethics and Policy regarding management of University Policies, Standards, and Procedures administered by the Policy Liaison’s Unit, including timing of changes, ensuring adequate review, incorporation of feedback, and maintenance of documents.

Designation of Alternate Liaisons

Policy Liaisons may designate one individual in their school or unit to serve as their Alternate and to represent them at PRC meetings when the Liaison is unable to attend. Liaisons should designate their Alternates, in writing, to the Chair of the PRC. The Chair will maintain a list of Liaisons and Alternates.

Meeting Frequency and Purpose

The PRC meets monthly either virtually or in-person. The format of the meeting is at the discretion of the Chair. The purpose of monthly PRC meetings is to engage in regular constructive conversation and collaboration regarding policy document revisions, the University’s electronic policy management system, and other focused topics related to proactive University policymaking.

Documentation of Meetings

The Office of Ethics and Policy will post meeting agendas and summaries, if possible, on its website.

Effective Date: 3/18/2021

Revised Date: 3/18/2021

Natalie AlbertsonNatalie Albertson
Kenan-Flagler School of Business
Kathy AndersonKathy Anderson
Gillings School of Global Public Health
University SealJennifer Bowman
University Development
University SealDavid Churchill
University Development
University SealTammy Cox
School of Education
Ashante DialloAshante Diallo
College of Arts and Sciences
Andy HessickAndy Hessick
School of Law
Loretta HesterLoretta Hester
Internal Audit
University SealCassidy Johnson
HR and Equal Opportunity and Compliance
Derek KempDerek Kemp
Institutional Integrity and Risk Management – Campus Safety
University SealKristen Lewis
Office of University Counsel
University SealJessica Maitland
Finance and Operations
Lisa MillerLisa Miller
School of Nursing
Sarah NaylorSarah Naylor
School of Social Work
Katie NolanKatie Nolan
HR and Equal Opportunity and Compliance
Darin PaduaDarin Padua
Office of the Provost
University SealLauren Partin
School of Government
University SealCarly Perin
Finance and Operations
Mark RichardsonMark Richardson
Hussman School of Journalism and Media
Tim SaboTim Sabo
Office of University Communications
Christy SamfordChristy Samford
Office of the University Registrar
Jonathan SaulsJonathan Sauls
Student Affairs
Stephanie SchmittStephanie Schmitt
The Graduate School
University SealTim Shearer
University Libraries
Nathan SimmsNathan Simms
Eshelman School of Pharmacy
Michael SmithMichael Smith
Summer School; Digital and Lifelong Learning
Kim StahlKim Stahl
Information Technology Services and Chief Information Officer
Annetta StreaterAnnetta Streater
Adams School of Dentistry
Susan SylvesterSusan Sylvester
School of Information and Library Science
University SealJosephine Tetteh
School of Medicine
University SealJune Weston
Employee Forum
Audrey WhiteAudrey White
Scholarships and Student Aid
2024 Policy Review Committee Deadlines
By 5:00 p.m.:

  • Executive Summary Due to Policy Office
  • All Policy Updates in Policy Repository
PRC Review
and Comment Window opens
PRC Meeting Policy Enacted
January 17 January 18 January 25 January 26
February 7 February 8 February 15 February 16
March 13 March 14 March 21 March 22
April 10 April 11 April 18 April 19
May 15 May 16 May 23 May 24
June 12 June 13 June 20 June 21
July 10 July 11 July 18 July 19
August 7 August 8 August 15 August 16
September 11 September 12 September 19 September 20
October 9 October 10 October 17 October 18
November 13 November 14 November 21 November 22
December 4 December 5 December 12 December 13
Meeting Materials
Meeting Dates Materials
January 25, 2024 Agenda
Meeting Materials
Meeting Dates Materials
December 14, 2023 Agenda
November 16, 2023 Agenda
October 19, 2023 Agenda
September 21, 2023 Agenda
August 17, 2023 Meeting Cancelled
July 20, 2023 Agenda
June 15, 2023 Agenda
May 25, 2023 Agenda
April 20, 2023 Agenda
March 23, 2023 Agenda
February 16, 2023 Agenda
January 19, 2023 Agenda
Meeting Materials
Meeting Dates Materials
December 15, 2022 Agenda
November 10, 2022 Agenda
October 13, 2022 Agenda
September 15, 2022 Agenda
August 25, 2022 Agenda
July 21, 2022 Agenda
June 23, 2022 Agenda
May 26, 2022 Agenda
April 14, 2022 Agenda
February 17, 2022 Agenda
January 20, 2022 Agenda
Meeting Materials
Meeting Dates Materials
December 16, 2021 Agenda
November 11, 2021 Agenda
October 14, 2021 Agenda
September 16, 2021 Agenda
August 19, 2021 Agenda
July 15, 2021 Agenda
June 17, 2021 Agenda
May 13, 2021 No formal agenda – Training on new policy management system
April 15, 2021 No formal agenda – discussion of policy management system transition
March 18, 2021 Agenda
February 18, 2021 Agenda
January 21, 2021 Agenda
Meeting Materials
Meeting Dates Materials
December 10, 2020 Agenda
November 12, 2020 Agenda
October 15, 2020 Agenda
September 17, 2020 Agenda
July 16, 2020 Agenda
May 28, 2020 Agenda
April 23, 2020 Agenda
March 19, 2020 Agenda
January 23, 2020 Agenda
Meeting Materials
Meeting Dates Materials
December 19, 2019 Agenda
September 19, 2019 Agenda
May 23, 2019 Agenda and Minutes
February 28, 2019 Agenda and Minutes
Meeting Materials
Meeting Dates Materials
November 29, 2018 Agenda and Minutes
October 25, 2018 Agenda and Minutes
September 27, 2018 Agenda and Minutes
August 30, 2018 Agenda and Minutes
July 26, 2018 Agenda and Minutes
June 28, 2018 Agenda and Minutes
May 31, 2018 Agenda
April 26, 2018 Meeting Cancelled
March 29, 2018 Agenda
February 22, 2018 Agenda and Minutes
January 25, 2018 Agenda and Minutes
Meeting Materials
Meeting Dates Materials
November 30, 2017 Agenda
October 26, 2017 Agenda
September 28, 2017 Agenda
August 31, 2017 Agenda
July 27, 2017 Agenda
June 29, 2017 Agenda
April 27, 2017 Agenda
March 30, 2017 Agenda
February 23, 2017 Agenda and Slides
January 26, 2017 (Kick-Off Meeting) Agenda

Old Well Policy Review Committee Recap – March 2021

March 30, 2021

The University Policy Review Committee (PRC) met virtually on March 18, 2021 and discussed several policy updates.


Digital Approvals graphic Policy Review Committee Recap – February 2021

February 19, 2021

The University Policy Review Committee (PRC) met virtually on February 18, 2021 and discussed several policy updates.


South Building Sign Policy Review Committee Recap – January 2021

January 29, 2021

The University Policy Review Committee (PRC) met virtually on January 12, 2021 and discussed several policy updates.