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Below is a list of commonly-used policy forms and templates created by the Office of Ethics and Policy. These documents are intended to assist individuals with brainstorming, developing and finalizing policy documents through the official University policy process. This page will be updated periodically with new resources as needed.

These are not all of the policies at UNC that apply to students. Rather, they are those that the Office of Ethics and Policy believe to be immediately relevant to students searching for important policies related to them. For more information regarding student policies, please visit the University Catalog, the new student and family handbook, or the university’s policy management system.

The purpose of the whistleblower policy is to encourage individuals to report possible Wrongful Conduct to an appropriate authority so that prompt, corrective action can be taken by the University and to protect reporting individuals from any Retaliation for reporting Wrongful Conduct. Additionally, it is the policy of the state of North Carolina that State employees be free of intimidation or harassment when reporting to public bodies about matters of public concern, including offering testimony to or testifying before appropriate legislative panels.
The university operates on a system of self-governance, as students are responsible for governing their own conduct. The Honor Code embodies the ideals of academic honesty, integrity, and responsible citizenship, and governs the performance of all academic work a student conducts at the University.
This Policy prohibits all forms of Discrimination and Harassment based on Protected Status. It expressly, therefore, also prohibits Sexual Violence and Sexual Exploitation, which by definition involve conduct of a sexual nature and are prohibited forms of Sexual or Gender-Based Harassment. This Policy further prohibits Stalking and Interpersonal Violence, which need not be based on an individual’s Protected Status. Finally, this Policy prohibits Complicity for knowingly assisting in an act that violates this Policy and Retaliation against an individual because of their good faith participation in the reporting, investigation, or adjudication of violations of this Policy. University students and employees who violate this Policy may face discipline up to and including expulsion or termination.
The Alcohol Policy of The University of North Carolina at Chapel Hill is designed to support the larger mission of the University and to promote the values of honor and integrity, personal responsibility, dynamic learning, and community engagement. The University reminds all students, faculty, and staff of their obligation to be responsible citizens by adhering to all laws regarding alcohol.
The University of North Carolina at Chapel Hill shall take all actions necessary, consistent with State and Federal law and applicable University policy, to eliminate illegal drugs from the University Community.

Students, faculty members, administrators, and other employees are responsible, as citizens, for knowing about and complying with the provisions of North Carolina law that make it a crime to possess, sell, deliver, or manufacture those drugs designated collectively as “controlled substances” in Article 5 of Chapter 90 of the North Carolina General Statutes.

Per N.C. General Statute 14.269.2(b) and (b1), it is a felony, punishable by fine and/or imprisonment, to possess or carry, openly or concealed, any gun, rifle, pistol, or other firearm of any kind, or any dynamite cartridge, bomb, grenade, mine, or powerful explosive on any University campus, in any University-owned or operated facility, or at a curricular or extracurricular activity sponsored by the University. Such conduct also may constitute a violation of the Honor Code.

Registration

UNC–Chapel Hill students use the ConnectCarolina Student Center to register for courses. Students should refer to the Registration Guide on the Office of the University Registrar’s Website for instructions regarding registration.

Students who register during the billing period must pay tuition and fees, or give notice of anticipated aid, to the Office of Student Accounts and University Receivables by the published tuition and fees due date or their schedule will be canceled and all their classes dropped before the beginning of classes. Students who register after the billing period must pay estimated tuition and fees or give notice of anticipated aid before they can register for that semester.

Attendance

Regular class attendance is a student obligation. Students are responsible for all of their work, including assessments, tests, and written work, and for all class meetings.

The University’s policy regarding University approved absences, as well as the instructor’s course-level policies, are communicated to students via the instructor’s course syllabus on the first day of class.

Final Exams

Undergraduate courses taught on campus must include a final assessment of students’ mastery of course material (i.e., final examination) unless the provost grants an exception.

Only the provost can grant exceptions to the scheduled day or time of a traditional examination, after review and approval by the appropriate department head and the dean.

Students who are absent from an examination receive a course grade of AB (absent), which is equivalent to F (zero quality points), or FA (absent and failing regardless of performance on the final examination).

If students know in advance that they must miss one or more final examinations because of illness, religious observance, or other serious problems, they should notify in writing both the course instructor and the dean of the school in which they are enrolled no later than the last day of classes.

Grading

A letter-grade and plus/minus system for evaluating academic performance is employed for all undergraduates. Each letter grade corresponds to a number of grade points.

Any student who ceases to attend a class without officially being dropped or withdrawn may receive a temporary grade of AB or IN or a permanent grade of FA.

There are some courses for which only a grade of PS (pass) or F (fail) can be awarded. For all other courses, students may opt to take a class on a Pass/Fail basis.

Withdrawal

After the term starts, students withdrawing from the University should submit an official withdrawal request through their ConnectCarolina Student Center to start the process before the end of classes during a semester or summer session.

An official withdrawal may facilitate readmission in a future term. Leaving the University without completing the official withdrawal process can result in the assignment of final class grades computed as failing in establishing grade point averages and possibly rendering a student academically in-eligible.

If a student decides to withdraw for reasons of illness, either physical or psychological, the student should contact Campus Health Services or Counseling and Psychological Services, whether the treatment was received there or elsewhere.

A student who is withdrawn for disciplinary purposes must comply with the specific requirements or conditions outlined by the adjudicating body (e.g., Honor Court, Emergency Evaluation and Action Committee, etc.) prior to readmission.

Expulsion

Per UNC System Policy 700.4.3[G], a student who has been expelled from one constituent institution may not be admitted to another constituent institution of the University, unless and until the sanction of expulsion has been rescinded by the institution that imposed the sanction.

Transcript

A statement of official academic record includes all significant recorded information concerning the student’s admission, classification, and scholarship. No partial or incomplete scholastic record will be given.

The University does not release an official transcript unless tuition, fees, and other obligations due the University have been paid. Students may order a transcript electronically through the link in their ConnectCarolina Student Center.

Undergrad Degree Award

The University of North Carolina at Chapel Hill will award only one bachelor’s degree to a student, regardless of a possible second-major declaration, and will not admit or award a degree to a student who has already earned a bachelor’s degree through another school of the University or at another college.

North Carolina law requires that no person shall attend a college or university in North Carolina without presenting a certificate of immunization to the college or university on or before the first day of matriculation. This certificate indicates that the student has received immunizations required by law.

Students who fail to present the required certificate of immunization within 30 days of enrollment will be withdrawn from the University. Their enrollment will not be reinstated until they have provided a certificate of immunization to Campus Health Services.

It is misconduct, subject to disciplinary action, for a University employee, incident to any instructional, research, administrative or other University employment responsibility or authority, to evaluate or supervise any enrolled student of the institution with whom he or she has an amorous relationship or to whom he or she is related by blood, law or marriage.

It is misconduct, subject to disciplinary action, for a University employee to engage in sexual activity with any enrolled student of the institution, other than his or her spouse, who is a minor below the age of 18 years.

The University of North Carolina at Chapel Hill is committed to providing a welcoming and inclusive environment that is respectful of the Religious Beliefs and Practices of all members of the University community. This Policy applies to all aspects of religious observance and practice, as well as belief, to enable students, employees, and applicants who engage in such observances or practices to contribute to the University community.

This Policy requires all units in the University to provide reasonable accommodations for the sincerely held Religious Beliefs and Practices of employees, students, and other covered individuals unless providing such accommodations would result in Undue Hardship to the University.

The Housing Contract is the basic document that states the contractual obligations between students who live in campus housing and Carolina Housing. The contract details Eligibility for University Housing, as well as policies including move in/out, payment and refunds, room assignments, contract cancellation and termination, and fire and safety equipment.

All residents and their guests are expected to be familiar with and abide by the Community Living Standards as published on the Department of Housing and Residential Education website. These Standards are incorporated by reference into this Contract and therefore constitute a legally binding contractual agreement between the resident and the University.

Parking permits are provided through a lottery system, with student representatives deciding the amount of passes to give to each class. First-year students are prohibited from parking on campus.

Lottery registration starts in late June and ends in July. Students have two weeks to register for the parking lottery. Notification of permit assignments are sent via email within 10 days of the close of lottery registration. Assigned permits must be paid for before the designated deadline or the permit is forfeited.

Bike Registration is free and mandatory at UNC.

UNC’s Point to Point (P2P), Chapel Hill Transit, and Triangle Transit are available for local and regional travel.