Skip to main content

1. Policy Development

  • Issuing Unit has primary responsibility and ownership for developing the policy and establishing the policy maintenance schedule.
    • Policy Liaison (or designee) is involved in coordinating the policy work in the Issuing Unit using established University policy template.
  • Policy Office is available to assist the Issuing Unit with completion of templates and provide expertise on policies, procedures and standards.

2. Policy Review

Informal/Initial Review

  • Policy Office and Issuing Unit determine relevant stakeholders and solicit their feedback.
  • Issuing Unit may choose to offer open feedback period.

Formal Review

  • Policy Office sends draft policy to the PRC for review and comment.
  • 75% of policies expected to have no changes or minimal changes after the PRC review.

3. Policy Approval

Low-Risk Policies (More Than 90% of Policies)

  • Issuing Officer gives final approval for policy (more than 90% of policies).
  • PRC may recommend Issuing Unit elevate review of the policy to EPAC.
  • Issuing Unit may elevate review of the policy to EPAC if desired (less than 10% of policies).
  • Policy Director may elevate review of the policy to EPAC if desired (less than 10% of policies).

High-Risk Policies (Less Than 10% of Policies)

  • EPAC authorizes approval of policy.
  • EPAC may elevate approval of the policy to the Chancellor’s Cabinet if desired (less than one percent of policies).

4. Policy Communication

  • Policy Office publishes approved policy in the Electronic Policy Repository.
  • Policy Office assists in communications/widespread dissemination of information.
  • Issuing Units communicate all changes to relevant stakeholders.
  • Policy Liaisons communicate policy-related information to their units as needed.

5. Policy Maintenance

  • Issuing Unit initiates scheduled policy reviews and monitors feedback on policies in use.
  • Policy Office can provide support to Issuing Unit initiating policy maintenance schedule.
  • Issuing Unit conducts policy review and, if material changes need to be made, begins the Policy Development Process.

Policy Review and Approval Process (Existing Policies)

1. Policy Development

  • Issuing Unit has primary responsibility and ownership for developing the policy and establishing the policy maintenance schedule.
    • Policy Liaison (or designee) is involved in coordinating the policy work in the Issuing Unit using established University policy template.
  • Policy Office is available to assist the Issuing Unit with completion of templates and provide expertise on policies, procedures and standards.

2. Policy Review

Informal/Initial Review

  • Policy Office and Issuing Unit determine relevant stakeholders and solicit their feedback.
  • Issuing Unit may choose to offer open feedback period.

Formal Review

  • Policy Office sends draft policy to the PRC for review and comment.
  • 75% of policies expected to have no changes or minimal changes after the PRC review.

3. Policy Approval

Low-Risk Policies (More Than 90% of Policies)

  • Issuing Officer gives final approval for policy (more than 90% of policies).
  • PRC may recommend Issuing Unit elevate review of the policy to EPAC.
  • Issuing Unit may elevate review of the policy to EPAC if desired (less than 10% of policies).
  • Policy Director may elevate review of the policy to EPAC if desired (less than 10% of policies).

High-Risk Policies (Less Than 10% of Policies)

  • EPAC authorizes approval of policy.
  • EPAC may elevate approval of the policy to the Chancellor’s Cabinet if desired (less than one percent of policies).

4. Policy Communication

  • Policy Office publishes approved policy in the Electronic Policy Repository.
  • Policy Office assists in communications/widespread dissemination of information.
  • Issuing Units communicate all changes to relevant stakeholders.
  • Policy Liaisons communicate policy-related information to their units as needed.

5. Policy Maintenance

  • Issuing Unit initiates scheduled policy reviews and monitors feedback on policies in use.
  • Policy Office can provide support to Issuing Unit initiating policy maintenance schedule.
  • Issuing Unit conducts policy review and, if material changes need to be made, begins the Policy Development Process.

Policy Review and Approval Process (New Policies)