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The University Policy Review Committee (PRC) met virtually on January 20, 2022 and discussed several policy updates.

Policy on Emergency Management

Darrell Jeter, Director of Emergency Management and Planning, briefed the PRC on a new University Emergency Management Policy. Jeter explained that hazards and risks may impact our community and the purpose of the policy is to ensure that the University is prepared to mitigate those events in the least disruptive way possible. He noted that the University has limited resources and that the Emergency Management and Planning group will coordinate the distribution of resources to ensure that resources are allocated where they are most needed. Jeter pointed to the Chancellor’s ability to declare a Campus State of Emergency as a new aspect of the policy that will help with emergency coordination. He noted that such a declaration does not supersede a declaration from the Governor but is meant as a complement to any state declarations that will be specific to our campus. PRC members offered feedback on policy language and other stakeholders to include in finalizing the policy. PRC members asked questions about how this policy interacts with emergency management policies from other organizations, and Jeter clarified that these organizations all communicate regularly and coordinate during emergencies. Finally, PRC members offered suggestions for communicating this policy out to the general campus community and helping improve understanding around how operations should function during an emergency situation.

Team Dynamix/Policy Management System Training

Matthew Teal, University Policy Analyst, conducted a training with PRC members on the University’s new policy management system, Team Dynamix (TDX). He taught PRC members how to create approval workflows within the system and demonstrated the notification functionality. PRC members were excited to participate in training and were grateful for all of Teal’s work over the past year to build a user friendly system for the University.

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